Application form - SIOS access call 2024

Please fill in the form below to submit an application to the SIOS Access Call.

If you want to save a draft of the form, you need to log in and scroll to the bottom of the form to click "Save draft". Drafts cannot be saved if you fill in the form without logging in. Please fill in all the fields. Mandatory fields are marked with a red asterisk, these must be filled in before you can submit the form.  

Remember to make sure you press the submission button.

Deadline: 21 August 2024 (noon)

Part A: PERSONAL INFORMATION
Please fill in RiS ID number if your project is already registered. NOTE: Successful applicants must register their project in RiS (Research in Svalbard portal) before funding can be released.
If you are applying for access in relation to a wider project, please select the main funding source of this project from the list below.
Please select the option below that best fits your current employment status.
Contact Information
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Enter your phone number including the international code (numbers only, no spaces)
Name Gender Employment status Telephone number Institution Weight
Name of collaborator
more items
Part B: PROJECT DESCRIPTION
Short summary of your proposed project (max. 300 characters including spaces).
Please provide a summary of your project (max. 4000 characters including spacing).
Access type

Please choose the type or types of access that you are applying for from the list. Two access types may be combined in one proposal.
Each access type is defined in the Guidelines for the access call.

Please fill in the RiS ID for any associated projects.
It is possible to apply for fieldwork already from 1 March 2025, so long as the access provider has availability and applicants have met or can meet the deadlines for permit applications (more information here).

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Project type
Select all that apply.
Discipline
Select all that apply.
Part C: ACCESS REQUIREMENTS
Facility
Select from the list below the facility or facilities you are applying for access to or support from. Select all that apply. 
Please provide a short description of your planned work, including approximate location and proposed mode of transport, if relevant (max. 1000 characters including spacing).

Dates of Access

The access period for physical access is defined as the date when the first person in the team arrives until the date the last person leaves the facility.
For remote access, please enter the time period in which you are requesting support from the facility.

Applicants can apply for fieldwork anytime after 1 March, so long as they have a clear plan for obtaining any permits in due time. More information on permits here.

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What are your logistical needs (including support from staff at field station)? Please include all equipment you wish to borrow / hire as well as your need for lab, workshop and storage space, and be as specific as possible (max. 1000 characters including spacing).
Users of the SIOS Access Programme are required to make data resulting from the access provided available to other SIOS users, in accordance with the SIOS access and data policies . As a minimum, discovery metadata must be shared with the SIOS Data Management System. Please provide details of how, when and where data are expected to be made available. Refer to the Guidelines for data and metadata sharing for guidance.
What permissions do you require for your work and have you allowed sufficient time to apply for these? Refer to Svalbard Science Forum for guidance on which permissions may be required. These must be in place before the start of fieldwork. If your work requires no permissions, please write NA.
Risk Assessment
Please fill in the following form indicating which activities are relevant to your project. This will be used by SIOS and the access provider to assess your safety training requirements. Attendance of appropriate safety training is mandatory for users of the SIOS Access Programme. Users remain responsible for their own safety and must comply with the specific safety regulations of the access provider.
If you are not sure which risks apply to your project, please contact the access provider who will be happy to help you with your risk assessment.
My project includes the following activities:
Use of snowmobiles
Use of small boat
Travel / working on vessel
Travel on sea ice
Travel on glaciers
Travel in avalanche terrain
Working at height
Working in remote field location
Working in steep / uneven terrain
Working under cliffs
Working under water (diving)
Exposure to potentially dangerous wildlife
Camping
Crossing rivers and wet tundra
Part D - PROJECT BUDGET
 
All costs must be in NOK.
Please write the total direct funding you request from SIOS (NOK). This must be the same number as in cell F11, sheet '6. Summary' of the budget template.
Please enter the total in-kind contributed by your project to SIOS (NOK). This value must be the same as the value in cell F12, sheet '6. Summary' of the budget template.
Part E: MANDATORY ATTACHMENTS
For detailed information refer to the guidelines. To make the budget, you must use the template available on the call webpage. No other format will be accepted.
CV of the Principal Investigator (up to 2 pages)
One file only. | 2 MB limit. | Allowed types: pdf.
A detailed project proposal. This should not be more than 5 pages. Please refer to the guidelines for detailed instructions.
One file only. | 2 MB limit. | Allowed types: pdf.
One file only. | 1.46 GB limit. | Allowed types: xlsx.
Please upload your budget document. This must be the filled in budget template available on the call webpage. 
SIOS policy
I have read and understood the ‘Guidelines for applicants to the SIOS Access Programme’ and accept the conditions outlined in this document. I have also read the SIOS data and SIOS access policy and have understood that my project must follow these policies in order to be eligible for SIOS funding.
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SUBMISSION

Please submit your proposal by pressing the submit button below.

The deadline is 21 August 2024 at 12:00 CET (noon). Applications submitted after this time will not be considered.

Please contact Eleanor Jones (eleanor.jones@sios-svalbard.org) if you encounter any problems with the online form.

All personal data will be handled securely by SIOS.

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